Part Number (PN) Documents

1. Preparation of Video/Audio File:

• Detailed Description: Ensure the video or audio content contains detailed descriptions of each part, including physical characteristics, materials, and potential uses.
• Sequential Presentation: Present each part in a logical sequence, ideally grouped by categories or systems if applicable.

2. File Uploading and Compatibility:

• Supported Formats: Verify that your video or audio file format is supported by KARDA (e.g., MP4, AVI, MP3, WAV).
• Processing Time: Be aware of the processing time required for the AI to analyze and transcribe the file. This can vary based on file length and complexity.
• File Quality: High-quality files lead to better transcription accuracy. Ensure good audio clarity and video resolution.

3. Structuring the PN Document:

• Logical Organization: Structure the document logically, possibly by product lines, part categories, or systems.
• Clear Identification: Each part number should be clearly identified, followed by a detailed description and any references, if applicable.

4. Incorporating Detailed Information:

• Technical Specifications: Include all relevant technical specifications such as dimensions, material, weight, and compatible components or systems.
• Visual Aids: If the video contains useful visuals, consider incorporating these as diagrams or images in the PN document.

5. Enhancing Clarity and Accuracy:

• Consistency: Maintain consistent formatting and terminology throughout the uploaded media.
• Simplicity and Precision: Ensure the language is simple yet precise, avoiding any ambiguity in part descriptions.

6. Validation and Verification:

• Cross-Referencing: Cross-reference each part number with existing inventory or product lists to ensure accuracy and avoid duplication.
• Expert Review: Have the document reviewed by a subject matter expert to validate the accuracy of part numbers and descriptions. Utilize KARDA’s in-house document sharing.

7. Legal and Compliance Considerations:

• Intellectual Property: Ensure compliance with intellectual property laws, especially if parts are proprietary or have specific patent considerations.
• Industry Standards: Verify that the document and the part numbers comply with industry standards and regulations.

8. Distribution and Accessibility:

• Accessible Formats: Choose accessible file formats for distribution (e.g., PDF, DOCX).
• Distribution Channels: Plan the distribution of the document to relevant stakeholders, ensuring it reaches all relevant departments and teams.

9. Maintenance and Updates:

• Regular Updates: Establish a process for regularly updating the PN document to reflect new parts, changes, or discontinuations.
• Version Control: Implement version control to track changes and revisions over time. Your generated documents will start at PN-00001.